Oncology Assistant

The Oncology Assistant is responsible for providing support to healthcare providers by documenting patient encounters, assisting with medical record management, and facilitating communication between providers and patients. Working closely with oncologists, mid-levels, nurses, and other members of the healthcare team, this position will ensure accurate and timely documentation of patient visits, procedures, and treatment plans.

• Prepare patient charts before each appointment and ensure the oncologist has all items that have been entered in the chart and removing any information not related to the present appointment.
• Document all labs and diagnostics that have been performed since previous patient visit including but not limited to PET scans, ultrasounds, CT scans etc.
• Accompany healthcare providers during patient encounters, documenting clinical information, examination findings, and treatment plans in the electronic medical records (EMR) systems.
• Transcribe and enter patient history, chief complaints, reason for visit, changes in the physical exam, medical data, etc. accurately and efficiently, ensuring completeness and compliance with documentation standards and regulations for oncologist review.
• Updates any new medical history, family history, and surgical history that has changed since previous visit.
• Assist with medical record management, including filing, scanning, and organizing patient charts, lab results, and imaging reports.
• Assist with patient examinations, procedures and treatments, providing support and ensuring patient comfort, privacy, and safety throughout the process.
• Assist with provider schedule and daily clinic flow.
• Communicate with patients to obtain relevant medical history, medication lists, and consent forms, ensuring comprehensive and accurate documentation of patient information.
• Facilitate communication between providers and other healthcare staff, relaying important information, instructions, and follow-up tasks to ensure coordinated patient care and continuity of services using orders, chart messages, and other means of communication.
• Adhere to privacy and confidentiality standards, safeguarding protected health information and ensuring compliance with HIPAA regulations and organization policies.
• Schedule patient orders, appointments, tests, and procedures, coordinating with other departments and external facilities as needed to facilitate timely and efficient care delivery.
• Maintain cleanliness and organization of examination rooms, treatment areas, and medical equipment, ensuring compliance with infection control standards and safety regulations.
• Add new diagnostic codes related to new patient orders.
• Make revisions to the medication list the provider makes during the patient visit if necessary.
• Other duties as assigned.

Requirements

• High school diploma or equivalent, required.
• CNA or MA certificate, preferred
• Previous experience as a medical scribe or in healthcare related position preferred.
• Knowledge of medical terminology, anatomy, and physiology, with the ability to accurately transcribe and document clinical information.